4 Steps To Make Graph In Microsoft Word



  • Adding a graph in your Word document protects your readers from data overloading as it becomes easier to inspect statistics by looking at graphs.
  • Besides this, you can make a graph in Word very easily.
  • Creating a graph in a Microsoft word document merely involves 3 steps which are Choosing and inserting a graph style, Entering graph data into a spreadsheet, and Formatting and editing a graph.

When you insert a graph in word, it helps your readers to have a quick view of statistics and the understanding becomes easier. Whereas looking at columns after columns can create an overload for them.

So if you want to attract your reader’s attention and focus on your word file, adding a graph is your best pick.


But if you don’t know how to make graph in Word, don’t worry, I’m going to break down the procedure into 4 steps only for your convenience.

Luckily, you are only a read away from creating your first graph in MS Word.

How to Create a Graph in Word 2013 for Windows

To create a graph in Word for Microsoft 365, Word 2019, Word 2016, and Word 2013 follow the below steps.


Step 1

Select Insert in the upper-left corner of Word and select Chart.

how to make graph in word

Step 2

In the Insert Chart dialog box, select the type of graph that you wish to create. For example, choose either Line, Bar, or Histogram.

Each grouping of graphs contains multiple options, including different formats and variations. After choosing the graph that you wish to insert, select OK.

how to make graph in word

Step 3

The graph arises in the Word document, and a new window including editable data in a spreadsheet opens. To change the category names and data, replace the current text and numeric values with the relevant entries. Changes done in the spreadsheet are instantly reflected in the graph.

how to make graph in word

Pro Tip: If you want to edit the data in Microsoft Excel, select Edit Data in Microsoft Excel in the miniature spreadsheet.

Step 4

When you’re supplied with the category names and values, close the spreadsheet window by clicking x.

how to make graph in word

How to Modify the Graph Format and Edit Data

After the graph is created, formatting buttons appear to the right as shown in the image below.

how to change graph format in word

These buttons include the:

  1. “Chart Elements chart elements button” button – hides, shows, or formats data labels and axis titles.
  2. “Chart Styles chart styles button” button – changes chart style or color scheme.
  3. “Chart Filters chart filters button” button – hides or shows data, advanced features.
  4. “Layout Options layout options button” button – changes the way that your chart interacts with the document text.

If these buttons aren’t visible, select the chart. These settings control how the graph interacts with the text around it from a layout perspective.

To access or edit the data in the graph, select Edit Data or Edit Data in Excel.

How to Edit graph Data in word

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